Position: Team Assistant

Division/Department: HR, Org., & ITP/Foreign Service Employee Coordination

Location: Beijing

Main goals and objectives:

？ This position ensures the organization of the department and the support of the International HR Management

Your Responsibilities:

1). Support of department head

？ Administration of calendar

？ Organizing meetings with different participants

？ Regular contact with assistants of VPs and EVPs at VCIC and Region China for meeting organization

？ Preparation of documents for meetings

？ Organization of business travel and reimbursement

？ General reimbursement

？ Coordination of visits of HR delegation from VW AG (eg. preparation of agenda, organization of appointments etc.)

2). Organization of the department

？ Coordination and preparation of on-site team member meetings and regional meetings, incl. preparing agenda, presentations and writing minutes

？ Organization of team events and teambuilding which includes preparing the contents, controlling costs and budget, reimbursement in APON

？ General HR administration of the team (eg. leave coordination and training coordination etc.)

？ Internal communication and administration electronic filing (eg. shared folder, filing structure, administration of strictly confidential documents)

？ Coordination of interns, on-site external colleagues and trainees

？ Support of administration of IT equipment

3). Budget controlling and vendor tracking

？ Coordination of department and vendors

？ Application for budget for all projects

？ Contracts preparing and tracking of suppliers for all projects

？ Responsible for payment process of vendors and all projects

？ Budget controlling in K-SRM

？ Preparation of budget reports of different cost centers

4). Stimmungsbarometer

？ Coordination of Stimmungsbarometer in department

？ Support with the participation in the survey

？ Responsible for reporting and discussing of results

？ Moderation of meetings for defining measures

？ Tracking measures and their implementation

5). Expatriate Management Meeting

？ Coordination and organization of biannual expatriate management meetings with 17 entities in different locations

？ Coordination of participation

？ Organization of venues and transfers

？ Preparing agenda, presentations and writing minutes etc

6). Support of special projects

？ Supporting role in all strategic topics

？ Updating report of FSE and Workforce in Region China

？ Communication with customers and external advisor

？ Translations (Chinese/German/English) and interpretations in projects

Our Requirements:

Necessary education:

？ Degree in General Administration or

？ Qualification as Secretary or equivalent or

？ Degree in German Language Studies or

？ Degree in English Language Studies

Personal skills:

？ Teamplayer

？ Assertive

？ Customer and process orientation

？ High interest in internationality

？ High organisational skills

？ Willing to travel if necessary

Working experience (in years):

？ At least 1 year as team assistant

Remarks (Language, IT Knowledge, Certificates etc.):

？ English (fluent – must have), German (fluent – must have), Chinese (native speaker),

？ MS-Office (must have)

？ SAP (must have)

？ Project Management

What we offer:

？ Strong brands, excellent products and image

？ Performance oriented competitive compensation & benefits package

？ Professional career development & qualification

？ Good management, team work, open communication & feedback

？ International working environment & global network

？ Attractive work, health programs & work-life balance

Join us and become a part of the Volkswagen Family - We are looking forward to welcome you on board!

上班地址：朝阳区