Position Title: Studio Assistant

Summary of Responsibilities:

Studio and Project Assistance

• General administrative assistance

• Document printing, delivery, copying and scanning

• Upload and download of digital documents

• Archiving and filing of Studio documents

• Translation of daily correspondence and Studio documents (low volume / size)

• General assistance to Studio Director and Project Manager

• Preparation of expense reports for Senior Studio staff

• Archiving and filing of business cards for Senior Studio staff

• Preparation of Project Directory

• Formatting of correspondence and meeting minutes

• Research assistance

• Reserve conference rooms for meetings

Scheduling

• Maintenance and updating of the Studio Calendar

• Logging project travel, staff time off, and in-house project meetings in the Studio Calendar

• Arrangement of meetings, including in-house, studio and LLP meetings

• Maintenance of Studio Presentation schedule

• Schedule and organize Architectural Technical presentations

Studio Logistics

• Ordering meals for Studio staff

• Studio Library management and assistance

Vendors and Purchasing

• Ordering of codes and publications

• Ordering of Studio specific special supplies (not including general office supplies)

• Contracts Management under direction of the Project Manager office services

• Invoice review and sorting

Core Qualification:

• University degree above;

• At least 3 years Similar working experience support in foreign invested companies

• Demonstrates interpersonal, written, and verbal communication skills.

• Organizational and technical skills.

• Thorough applied knowledge of MS Outlook, MS Excel, MS Internet Explorer, MS Word, and other necessary business-related computer applications
  

上班地址：淮海中路