The Executive Assistant is a key member of the NetSuite team and will be responsible for performing high-level administrative and project assistance for the Regional VP.

You must be a strong multi-tasker with initiative and a very positive service attitude. You will bring excellent communication and organization skills and experience in interfacing with internal and external executives, preferably in software development or technology centered departments.

You will provide administrative support as a facilitator and liaison, handling details of a confidential and critical nature and exercising judgment in order to proactively address requests and ensure an efficiently functioning office.

• Provide administrative/clerical support within any of a variety of departments. Support Regional VP.
• Proactively manage executives' calendars, anticipating and resolving conflicts.
• Schedule, plan, and coordinate events and meetings including preparation of meeting materials.
• Correspond/coordinate with high-profile contacts and company executives.
• Effectively manage complex domestic and international travel.
• Manage processing of executive and department expenses.
• Greet visitors, screen phone calls, and review correspondence, using discretion to direct items to the appropriate staff for action.
• Organize and maintain confidential files and records.
• Lead special projects for Regional VP.
• Assist in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
• Maintain organization charts and distribution lists. Create spreadsheet models for forecasting. Implement space planning and group moves.
• Monitor phones and voicemail systems and answers or re-directs calls. Pro-actively escalate issues requiring immediate attention.

• The ideal candidate will be dynamic, energetic and have worked in an executive administrative capacity with proven experience
• Proactive self-starter who anticipates and takes initiative on executives' needs and can independently plan and manage work
• Ability to work in a multi-cultural environment 
• Exceptional organizational and project management skills; excellent ability to manage multiple tasks and projects simultaneously