YOUR TASKS AND RESPONSIBILITIES

The primary responsibilities of this role, Senior Administrative Assistant, are to: 

• Assemble and analyze information;
• Prepare reports, manuals, agendas, correspondence and memorandum as guided by General Company Practice;
• Establish and maintain departmental databases and develop spreadsheets of importance to department;
• Assist in meeting planning and preparation work needed, i.e., drafting agendas and broader communications, coordinate details of departmental meetings and/or on and off site conferences and events;
• Prepare materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combines materials from several sources;
• Manage business travel arrangements screens/ redirect calls, take messages, handle mail;
• Coordinate activities across departments and follow up to ensure that requests are carried out;
• Process expense reports and payment of invoices;
• Interface with other assistants to share and coordinate workload;
• Cross train lower level assistants in the departments;
• Perform additional accountabilities as required;
• Perform all administrative functions needed for onboarding and off-boarding of new hires including contractors;
• Assess hardware (e.g. CLS), software and network access (e.g. SARS);
• Procure hardware, arrange software and network access, for current staff members, new hires and terminations;
• Provide administrative support as needed for compliance related activities (e.g. support of internal/external audits, support of health authority inspections, prepares training binders, scheduling training sessions);
• Monitor costs while performing all applicable administrative tasks (e.g. Ordering office supplies, travel arrangements, catering) and verifies appropriateness of charged costs (e.g. monthly phone lists).

WHO YOU ARE

Your success will be driven by your demonstration of our LIFE values.  More specifically related to this position, Bayer seeks an incumbent who possesses the following:

Required Qualifications:

• High school diploma with a minimum of four years of relevant experience; or Associate’s degree with two years of experience;
• Proficiency in PC applications such as Word, Excel and PowerPoint;
• Ability to manage multiple competing priorities;
• Have strong interpersonal skills;
• Highly organized;
• Be able to work with employees at all levels of the organization;
• Proactive behavior and ability to keep timelines;
• Ability to identify problems and to contact the appropriate person to find a solution in cooperation with other internal or external functions.