Purpose & Overall Relevance for the Organization:

To provide efficient and effective administration support to VP

Key Responsibilities:

Planning

• Support in planning and management of workload for VP

• Planning of smaller projects and tracking progress

  
  

  Management

• Provide general administrative support to VP, including Calendar Management, task management and follow up, filing of expense claims, meeting coordination, reception of visitors, receive and screen phone calls, translation etc

• Provide general administrative support to other APAC team members limited to only related team tasks/activities

• Create/Develop presentations for VP based off content and framework provided

• Keep track of travel and holiday plans of key members of the department via “Team Leave & Travel Calendar”

• Document meetings (take minutes) and track progress of follow ups/action points post meetings

• Filing and retrieval of key team documents online and offline via shared platforms

• Coordinate, integrate and follow up for internal meetings, reports and presentations

• Coordinate key APAC related team meetings and workshops

• Various ad hoc tasks and projects as and when required

Financial

• Closely work with Finance to ensure that the team is tracking OPEX properly by developing an internal system for T&E tracking on a monthly basis.

• Ensure that the team is following internal processes for T&E by forecasting and managing the T&E according to budget allocated

• To monitor the Actual vs. forecast and reallocate the required T&E budgets in alignment with VP

  
  

  System and Processes

• Assist in development of systems and processes

• Design and operate simple Excel and Access tools/reports

Key Relationships:

• Asia-Pacific team members

• All other adidas Asia-Pacific management, Marketing, sales, HR, and finance department

• adidas Country/Cluster team members

  
  

  KPIs

• Timelines

• Efficiency

• Quality

• Team satisfaction

• Commercial Targets

  
  

  Knowledge, Skills and Abilities:
  

• Excellent organizational skills

• Excellent file management skills

• Excellent interpersonal/communication skills

• Service oriented

• Team player

• Able to multi-task

Requisite Education and Experience / Minimum Qualifications:

• Minimum of 3 to 5 years experience in a multinational company

• University degree or above

• English fluency and Mandarin fluency

• High level knowledge and skills in Microsoft products, especially Powerpoint

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