Registrar Role

Managing student information systems once students are enrolled in the school. First contact for both parents and teachers for information regarding student affairs during the school year. Managing and supporting information flow between school and home. The Registrar follows established procedures in processing students’ applications for admissions and organizes students’ files, including new, withdrawn and enrolled students. He/she coordinates enrollment information with the Director, Principals, Admissions, home room teachers and Finance department.

The Registrar maintains the School’s enrollment history and manages procedures using the school software for attendance, demographic and student achievement data, report cards and transcripts. He/ She manages all student data and provides information to the Director as needed from student records.

Responsibilities

Attendance:

• Manages the daily attendance procedure, processes and tracks student leave forms and coordinates with the home room teachers on daily classroom attendance.
• At the end of each quarter, provides quarterly attendance records to home room teachers.
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Enrollment, Transfers and Withdrawals:

• Prepares enrollment package for new students and updates students information every school year.
• Communicate with IT department to set up new students’ ID number.
• Informs the counseling department about new students' admissions to ensure they have school schedule.
• Provides Withdrawal Form for withdrawing students and ensures students/parents complete and sign the form to finish the withdrawal process before providing any reports or transcripts.
• Provides Exit Survey forms for withdrawing students and collates the results on shared document for school improvement goal.
• Informs Director, Principals, home room teachers, and Finance department about the withdrawals.
  

Student Records

• Manages the maintenance of all student data.
• Maintains and updates student lists.
• Updates students’ contact information and addresses.
• Organizes and maintains applicants'/students' files, including new, withdrawn and enrolled students.
• Manages all student data and provides information to the Director as needed from student records.

Report Cards and Transcripts:

• Plans and implements the distribution of Report Cards.
• Keeps copies of Report Cards for every student on file.
• Provides transcripts/report cards records for students or other schools upon request.

Communication:

• Communicator between families and teaching group once receiving any feedback from families.
• Collaborate with bilingual department to deliver information or launch policies from local educational authorities to families.

Health Care:

• Purchase insurance for students based on actual needs.
• First contact among school clinic, students and teachers for information regarding student health care issues.

Accounting:

• Confers and collaborates with finance department for billing procedures.

School Verification:

• Provides school verification for students upon request.

Others:

• Provides information to local educational authorities on approval by the Director.
• Other duties as assigned.

Report to – School Director

Qualifications

• Excellent communication skills and team interaction skills.
• English/Mandarin/Cantonese proficiency.
• Minimum two years of experience in a related field of work.
• Experience in a Western workplace preferred.
• Trustworthy with confidential information.
• Efficient organizational skills.
• Interest in Chinese student preparation for higher education in western English-speaking universities.
• Flexibility in adjusting to organizational growth.
• Willingness to be part of a Professional Learning Community.

上班地址：广东省深圳市南山区石洲中路33号