Company Name: Evalueserve
Job Title: Project Officer
Location: Shanghai, China

Company Introduction

Evalueserve is a global professional services provider offering research, analytics, and data management services. We’re Powered by mind+machine –a unique combination of human expertise and best-in-class technologies that use smart algorithms to simplify key tasks. This approach enables us to design and manage processes that can generate and harness insights on a large scale, significantly cutting costs and timescales and helping businesses that partner with us to overtake the competition.

We work with clients across a wide range of industries and business functions, helping them to make better decisions faster; reach new levels of efficiency and effectiveness; and see a tangible impact on their top and bottom line.

Evalueserve Shanghai has below three business units:

Financial Services: Supporting clients from top-tier bulge bracket and boutique investment banks and PE firms with sell-side and buy-side research and analytics services.

Corporates and Professional Services: Supporting clients from various manufacturing industries and services with marketing research and business/strategy analysis.

Intellectual Property: Supporting clients from various manufacturing and services industries with technology and patent related knowledge processes/studies.


Job Responsibilities :

1. Create new project codes in ERP system; update existing project codes/status in the ERP system, if needed Proposal update, etc.

2. Work closely with FS account managers to get latest updates on open roles and bench availability status; prepare and send out open role and bench candidate availability report on a weekly basis before the FS China manager meeting every Monday

3. Responsible for onboarding of new associates joining FS team; ensuring that their computer system, email account, phone set-up is done on the day of joining; sending them on-boarding and welcome emails; playing the role of Buddy for them

4. Prepare and update weekly/monthly trackers, update leave record status/tracker, tasks follow up, etc.

5. Convert resumes/CVs of new joiners in EVS format within 1-2 days of joining and share across with relevant FS China account managers, if required

6. Calculate the FTE revenue report for each project during middle of the month and co-work with finance team

7. Prepare invoice annexures for FS China team and doing followup with India invoice team to ensure that invoices are correct, revising PTCs/annexures, if required; ensure that invoices get prepared on time and shared with clients as per the required timelines

8. Other adhoc tasks assigned by project managers e.g. updating monthly team building activity tracker, organizing team building activities for FS bench + open area


Key Requirements:

1. Bachelor degree, and at least one year of experience in an administrative or assistant role (process intensive and time sensitive role)

2. High attention to details and strong sense of responsibility and ownership

3. Ability to come up with ideas and figure out solution for various issues/problems at hand

4. Strong English and Chinese language capabilities; able to communicate with teams at different EVS locations for purposes related to invoicing, project initiation, etc.

5. Ability to take initiatives, quick learning ability and perform daily tasks with minimal supervision

6. Ability to do multi-tasking and co-ordinate with different FS account managers and personnel in support team to get things done

7. Strong MS office application skills (e.g. MS Word, MS Excel and MS PPT).



Evalueserve is committed to providing equal employment opportunities (EEO) globally, eliminating discrimination, and promoting good relations among employees, regardless of age, disability, ethnicity or origin, sex, gender assignment, gender identity, religion or belief, sexual orientation, and marital or civil partnership status. Evalueserve is an inclusive employer and is proud of its diverse workforce