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As a Project Assistant you will be responsible for PR creation in SAP and send approved purchase requisition (PR) to supplier, in Robotics & Discrete Automation Business Division in Shanghai, China.

Reporting to the Project Manager, you will be responsible for document template updating and uploading for Operation team.

Your responsibilities

• Ensuring that after official contract signed, building International Organization for Standardization (ISO) project binder, creating project folder in Product data management (PDM) disk ISO folder
• Preparing the first version of project po list, maintaining planning cost for each sub-wbs
• Managing the Document, including making of handover document, commissioning document, training document, training certificate and CD making. As ABB template power user, being responsible for document template updating and uploading for Operation team
• Creating purchase requisition (PR) in SAP and sending approved PR to supplier, cc Project Manager (PM) and register purchase order (PO)
• Tracking Quality assurance (QA) and goods production status follow up. Updating the project materials tracking list
• Ensuring when goods are ready, sending shipping instruction to supplier based on letter of credit (LC) terms for notifying them where the goods to be delivered, SI should be approved by PM following shipping status
• Receiving supporting doc and preparing records accordingly
• Downloading Open po list and check the open PO status on month end, sending the results to PM and Controller for approval. Attending operation meeting and project meeting and keeping record of Meeting minutes

Your background

• 3 years of experience in Project assistant in relevant industrial company
• Sound knowledge on word, Excel, PowerPoint and SAP
• Knowledge of industrial products
• A College degree or above in engineering/electrical/automatic control/mechanical
• Must have open attitude, display integrity, relationship, credibility and trust builder
• Problem solving attitude, fact seeker and a good communicator
• Good communication skill and can work under pressure