Job Responsibilities:

Assist on preparation of documents for internal process and approval, such as cash flow, expense reports, QA forms, etc.

Assist on billing and collecting estimates and process;

Assist project managers on project invoice and payment process;

Assist on project meeting and travel arrangement, such as scheduling, organizing and distributing agenda, booking hotels and flights;

Assist on preparation and translation of business development and marketing documents;

Collect and update staffs CVs;

Update team contact list and staffs leave information;

Assist with team new hires onboard;

Help organize team activities such as workshops and group meetings;

Coordinate with other teams on daily administrative issues;

Assist on maintaining project material and filing system, such as documents required for project delivery ISO compliance;

Other tasks assigned by people manager

Job Requirements:

Bachelor degree in English, administrative management, or relevant field; degree in Civil and Environmental Engineering is a plus;

Fluent in both oral and written English and mandarin Chinese; free communication with native English speaking staff;

4+ years of prior experience as an administrative assistant, executive assistant, translator or relevant experience;

Strong computer skills of Microsoft Office Suite;

Ability to multi-task and detail oriented, patient and responsible;

Ability to work independently and on multi-disciplinary teams.