Duties & Responsibilities

1. Manage SVP's appointments and schedules and make travel arrangements to make best use of his or her time, including arrangement of hotel accommodation, ticketing, VISA application, travel document application, etc.

2. Provide a strong link between the SVP’s office and other departments within the company (global, regional and country), and external parties and support the SVP in dealings with both internal and external communications.

3. Receive VIP visitors, coordinate VIP events and act as a hostess for guests to provide logistics support. Effective communication and strong support to Regional and HQ counterparts.

4. Assist in the preparation for meeting in a timely and efficient manner and ensure all the reports and meeting materials are submitted on time.

5. Support and manage SVP expenditure records, approval and maintenance within established process.

6. Prepare correspondence, reports, presentations, ect. as requested.

7. Handle confidential information, files, materials to ensure information security and for proper use.

8. Take charge of some business meetings preparation and organization including the invitation, agenda, presentation, meeting minutes, all relevant logistics and support all the visitors receiving including invitation, hotel, transportation, meetings, agenda…etc. Prepare and submit expense statement.

9. Coordinate and participate in the project-based work as requested

10. Other duties assigned by the superiors.

Skills & Requirements

• High confidentiality, a good understanding of business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people
• Initiative, self-consistent and problem solving ability
• Effective communication skills and good team player
• Good organizational skills
• Attention to detail
• Be reliable, accountable and responsible
• Good spoken English and Written English.
• Advanced proficiency in MS applications: Word, Excel, Outlook and PowerPoint
• Ability to work independently and faithfully.

Education & Experience

1. Bachelor Degree or above

2. 3 - 5 years working experience in multi-national company.

Having overseas studying or working experience is better.

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