Job Responsibilities:

• Provide full spectrum of secretarial and administrative support to the Listing Policy & Secretariat team

• Perform general administrative duties including word processing, copying, scanning of documents and filing

• Answer telephone calls and receive visitors

• Organize meetings including: booking internal venue, checking expected attendance, arranging tabled documents and meeting equipment (including conference call dial-in)

• Liaising with internal teams on agenda items, documentation and conflict information

• Drafting of formal agenda from template

• Uploading documents to an electronic software platform and setting access rights

• Copying and binding documents for dispatch

• Liaising with postal staff on the despatch of documents

• Attending meetings to receive and direct attendees

• Maintaining meeting attendance records

• Perform any other administrative duties as assigned by supervisor

Job Requirements:

• HKCEE/HKDSE or above with formal secretarial training

• At least 3 years of secretarial and/or administrative experience in serving in a well-established financial organization

• Paralegal background would be an advantage but not essential

• Organised, attentive to detail, and with the ability to multi-task

• Able to communicate effectively in both written and spoken English and Chinese.  Proficiency in Putonghua an advantage

• Proficiency in MS Word, Excel, PowerPoint, Outlook and Chinese word processing

Applicants who do not hear from us within 6 weeks may consider their applications unsuccessful. Personal data provided will only be used for the purpose of employment application to HKEX.