At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

We are looking for an Intermediate Level Executive Assistant within the Core Business Services team in our Canberra office.

As an executive assistant, you’ll develop your skills by providing support services to some of Australia's largest organisations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose.

Your key responsibilities:

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries, travel and accommodation
• Screening emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required, both within Australia and across Asia Pacific.

Skills and attributes for success

To qualify for the role, you must have: 

• 3-5 years of EA experience in a fast-paced environment
• Ability to quickly understand the PEDDs’ key clients and stakeholders, and be able to build lasting relationships with key client EAs in order to help facilitate the PEDDs’ goals, help secure time in client and lead partners’ calendars promptly, and help to prioritise PEDD time to priority stakeholders
• Comprehensively and successfully manage busy diaries, including arranging meetings, organising team meetings and events, and travel and accommodation
• Experience and confidence working with Partners, clients and other stakeholders
• Excellent written and verbal communication skills
• Exceptional time management and organisational skills
• Strong rapport building and interpersonal skills
• High level attention to detail and consistency of output
• Actively support the Firm’s vision and strategies including embracing and promoting change
• Ability to understand professional pressures and remain resilient under these circumstances

Ideally, you’ll also have to be:

• Proactive self-starter who can work autonomously
• Effective problem solver, even in the most challenging or difficult situations