SHIPPING AND TRAFFIC TASKS:

1. DIRECT SHIPMENT TO NEW YORK OFFICE AND DIRECT TO CUSTOMERS

1.1 Review order shipping dates to ensure timely booking and arrangement of shipments

1.2 Coordinate with production re shipping schedule and sailing/air date

1.3 Ensure timely booking of shipments with forwarder

1.4 Review thoroughly shipping details with production, factory and forwarder to maximize load and minimize cost of shipping

1.5 Monitor timely submission of booking documents from factory

1.6 Ensure timely forwarding of customs clearing documents to forwarder

1.7 Follow up on factory meeting deadlines of delivery of goods to warehouse

1.8 Secure shipping confirmation from forwarder

1.9 Monitor closely payment by factories of local charges for timely release of bill of lading or airwaybill

1.10 Follow up on securing house bill of lading or airwaybill

1.11 Monitor factory access and creation of invoices and packing list in the database

1.12 Review and check accuracy of booking documents from factory and shipping documents in the database

1.13 Timely approval and closing of invoices and packing list in the database

1.14 Monitor timely upload of factory’s and customer’s documents and shipping documents into the database

1.15 Review order and securing complete sales confirmation info of FOB and FOR shipments

1.16 Ensure complete forwarder’s information and shipping instruction – shipping mode, destination, consignee, notify party, payment term - in hand prior to booking of shipments and shipping dates

1.17 Confirm payment term for proper and timely completion of proforma invoice, release of shipments and release of original documents for FOR shipments

1.18 Ensure on time advice of shipment info and documents completion to NYO via daily NYSF

1.19 Secure complete documents as required by shipments with LC as payment term and ensure timely dispatch to NYO for presentation to bank

1.20 Monitor and follow up payment request of factories

1.21 Update pending payment status on monthly basis

2. SHIPMENT VIA SHANGHAI OFFICE

2.1 On time review of factory details, order details and rmb prices for timely preparation of sales contract

2.2 Follow up for timely dispatch of sales contract for factory confirmation and signing and return of such

2.3 Ensure shipping information – ship date, booking documents, forwarder’s details

2.4 Timely preparation of customs documents

2.5 Follow up on timely return of customs released documents

2.6 Timely dispatch of shipping documents to customer, or NYO

2.7 Follow up and timely completion of customs papers

2.8 Monitor and follow up of payment to factories

2.9 Follow up with accounting re providing Vat invoice details so factories can issue such as soon as possible

2.10 Reconcile order and payment status of factories with accounting

3. SHIPMENT TO MANILA, PHILIPPINES – DIRECT AND VIA SHANGHAI OFFICE

3.1 Coordinate with sourcing/purchasing re shipping schedule and sailing/air date

3.2 Ensure timely booking of shipments with forwarder

3.3 Review thoroughly shipping details with manila, factory and forwarder to maximize load and minimize cost of shipping

3.4 Monitor timely submission of booking documents from factory

3.5 Ensure timely forwarding of customs clearing documents to forwarder

3.6 Follow up on factory meeting deadlines of delivery of goods to warehouse

3.7 Secure shipping confirmation from forwarder

3.8 Monitor closely payment by factories of local charges for timely release of bill of lading or airwaybill

3.9 Follow up on securing house bill of lading or airwaybill

3.10 Follow up on timely preparation of customs documents

3.11 Timely return of customs released documents

4. DATABASE:

4.1 Ensure timely download and upload of csv files from ftp server and to database

4.2 Regular review and check of database totals to ensure accuracy of figures and such are reconciled module to module

4.3 Coordinate with production and factory re database issues

4.4 Ensure invoice cost and sales prices are in agreement with csv

5. FEDEX/DHL POUCHES – for bulk shipment:

5.1 Ensure timely collection and dispatch of pouches

5.2 Ensure timely completion and advice of pouch details thru Fedex online system

5.3 Ensure correct ship mode is selected for each outgoing pouch to New York, Manila and third parties

5.4 Ensure proper completion of pouch invoices and details and email of such to New York, Manila and third parties

5.5 Ensure timely clearing of pouch shipment with issues

ADMINISTRATIVE SKILLS AND INTERNAL RELATIONSHIP & OTHER RESPONSIBLITIES

1. Be vigilant in prioritizing tasks efficiently and effectively to ensure smooth workflow

2. Practice effective communication skills in English and Mandarin for accurate translation of documentation and shipping booking details

3. Maintain and regularly update self with requirements for the orderly transport of goods from factory/origin to warehouse/destination

4. Be proactive in follow-ups with factory and concerned agencies in the timely movement and delivery of products to customers/warehouse/destination.

5. Maintain skills as a team player and practice effective leadership skills; practice and promote interpersonal skills

6. Cultivate a disciplined professional attitude to be able to effectively work under pressure

7. Be self-motivated; work independently and multi-task, as and when necessary

8. Motivate staff so team can work together harmoniously and achieve target results

9. Train staff to develop and harness their working talent/s

10. Continuously improve proficiency on the use of necessary computer programs/ applications such as Microsoft Office, in particular, word, excel, ppt (PowerPoint) including social media apps such as WeChat and Skype and the use of database

QUALIFICATIONS

1. At least 5 to 7 years of working experience gained in the garments industry and/or related soft goods and/or: equivalent working experience in the same capacity of position level

2. Strong technical know-how on the legal process of shipping and of exportation requirements

3. Capability to efficiently oversee/track/follow up traffic and shipment of goods from factory to destination

4. Must be able to effectively interact with inter-company departments and outside agencies involved in traffic and shipment of goods

5. Experience in dealing with forwarders and government agencies involved in shipment of goods/export products

6. Ability to work independently and effectively under pressure and can multi-task

7. Must know how to prioritize tasks to ensure smooth workflow

8. Possesses proven management skills and strong leadership with ability to build strong teams

9. Good work ethics, pleasant personality, creative, hard-working, self-motivated and with initiative and positive disposition

10. Proficiency in communication in English (speaking, reading comprehension, writing)

11. Proficiency on the use of Microsoft office in particular, word, excel, PowerPoint and use of database

上班地址：光复路195号415室