Vacancy –IT Assistant (Outsourced) of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of IT Assistant.

Monthly salary (before tax and social security insurance deduction) will be between RMB11000yuan and RMB17000yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

We are seeking high-quality written applications to establish a shortlist for further testing.

Job Type: Outsourced( Chinese Nationality only)

Work Hours: Full-time

Location: West District, Beijing

Closing Date: Sept. 30th, 2019

Job Description:

The key responsibilities of the Assistant are to provide necessary support to IT Division include document filing, procurement and contract management, budget management, administrative management and coordination, liaison with internal & external contacts, etc.

IT Support:

• Assist to organize the shared information within IT team on collaboration platform, i.e., Microsoft Office365. Support team members maintaining filing systems of project documents, ensuring timely update of internal filing system and project knowledge properly harvested.
• lAssist the team to manage the logistics of service providers, such as applying and revoking the access of on-site service personnel of vendors
• lAssist to manage the IT asset
• lAssist to coordinate meetings
• lUnderstand IT terminology and prepare minutes during internal discussion
• lAssist to organize regular IT trainings
• lAssist to create posters or other format, i.e., email announcements, for IT awareness within the Bank on own initiative or under instruction.

Procurement and Contract Support:

• lMaintain the filing of IT contractual documents; assist to check missing deliverables according to the contract during the invoice process.
• lLiaise with procurement team, provide assistance during procurement process, monitoring the procurement progress of IT projects to achieve deadline.
• lTrack the expiration of license and service procured, remind IT staff for contract renewal in advance.

Budget and Expense Support:

• lAssist with budgetary matter, create, track and document expense claim of service providers and IT personnel, monitor expense execution of IT Division.
• lMaintain the filing of invoice and related documents for audit purpose.

IT Equipment and Asset Support:

• lAssist with IT equipment and asset management matter.
• lBe the recipient of IT equipment, goods, and asset delivered to the Bank.
• lRepresent IT Division to work with external service providers for equipment and asset’s distribution and recycling. Maintain the record, track, and check the inventory.
• lRemind IT staff in advance when inventory is low.

Administrative Support

• lSupport the team of meetings and events, or IT training for staffs including developing list of participants, preparing letters of invitation, reservation of meeting rooms and hotel accommodation, dispatching of materials and liaising with participants and others involved.
• lProcess requests for office supplies by staff.
• lArrange for team members’ travel, transportation, accommodation and events.
• lAssist professionals preparing presentation slides using Power Point and other software packages.
• lFinalize correspondence/reports for signature/clearance.

Ad-Hoc Support:

• lUndertake ad-hoc assignments at the discretion of the supervisor.

Selection Criteria:

• uBachelor degree or above in Information Management, or Computer Science, or related fields from a reputable university
• uProficient in verbal/written English and Chinese
• uWell versed in organizing documents and data
• uSelf-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation
• uProven experience with MS Office Applications is a must

The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

上班地址：中国北京西城区金融街