- Responsible for the financial accounting and reporting of the Ala Moana Hotel Rental Program.
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- Prepares and assists in the review of Owner Statements, including monthly owner financial reports.
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- Prepares monthly and annual taxation GET and TAT returns for the Rental Program Management Company and also the Hotel Operating company.
- Performs accounts payable and accounts receivable functions for the owner related and AOAO related issues. Ensure timely payment of invoices and prompt billing of receivables.
- Plan and preparation of the annual Internal Revenue Service reporting requirements as well as the withholding depository requirements for foreign owners. Monthly and annual.
- Assists with the preparation of the annual operating budgets and quarterly forecasting of the Hotel.
- Assists the Resort team with special projects as necessary.
- Participates on committees, and special projects and seeks additional responsibilities.
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- Assists the Hotel Financial Controller with monthly Balance Sheet Reconciliations.
- Daily balance sheet/bank reconciliations including reconciliation of operating and trust accounts ensuring these are balanced in a timely manner at all times.
- Cash management, including timely bank deposits, review and processing of approved refunds, reconciliation of petty cash/floats.
- Performs spot check counts (at least every month) of petty cash and other cash funds and to reconcile differences immediately.
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- Tracking of Purchase Orders to invoices in accordance with company policy and coding of invoices as prepared by Department Heads.
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- Review Travel Agent Commission invoices and calculations for processing by AP.
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- Ensure accounts payable is reconciled and invoices are paid in a timely manner
- Fully acquainted with all the computer systems, their operation and communication with other systems
- Assist to establish appropriate control procedures to maintain the integrity and protection of information contained within property management and accounting systems.
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- Assist to develop an appropriate contingency plan for the Finance department should the property suffer computer failure
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- Maintains an up to date filing system for all records including all statutory record retention requirements.
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- Assists with End of Month process including general ledger reconciliation and analysis, month end accounting / reporting in accordance with corporate accounting guidelines.
- Respond to all queries in a timely manner
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- Support Hotel Financial Controller to liaise with departments ensuring efficient procedures are being implemented and followed as well as assisting departments to interpret financial information and the impact on business decisions.
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- Ensure a disciplined financial and internal control environment exists throughout the property.
- Assist to prepare all corporate and statutory returns which may be required by external auditors, State and Federal law and maintains these records accordingly.
- Ensure strict compliance with company, state, federal and international accounting standards and government legislation.
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- Timely completion of other accounting and administrative duties as required by the Hotel Financial Controller and Regional Financial Controller, Executive Director of Finance, Corporate Compliance and the Finance Shared Services team
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- Assist Hotel Controller in planning reviews and future development of the Finance department.
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- Assist with the documentation and development of new systems and processes.
- Advises the Hotel Financial Controller of existing and evolving operational/financial issues.
- Assists in the training and development of Finance Team Members.
- Actively encourages and supports Team Members to attend training sessions, both internal and external.
- Adheres to all payroll controls, wages and salaries disbursement procedures including compliance with the various applicable CBA provisions and tax legislation.
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- Ensures the Finance department is maintained in a neat, organized and presentable manner.
- Assist Owner Relations in answering owner inquires to owner statements, State tax returns GET/TAT, IRS inquires, etc
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- Review daily cash audit for completeness and update system with adjustments.
- Assist in Bank sync – solving uncleared items.
- Check Accommodations in Extra to determine all revenues allocated to proper rooms
- Updated foreign currency exchange rates – daily.
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