JOB DESCRIPTION

AccorHotels Overview

Position Objective

Support the Hotel Financial Controller to manage and oversee the efficient running of the Finance department
maintaining accurate and timely records whilst ensuring all accounting procedures and guidelines are carried
out as per company policy and statutory regulations.

Key Responsibilities:
Specific:
 Responsible for the financial accounting and reporting of the Ala Moana Hotel Rental Program.
 Prepares and assists in the review of Owner Statements, including monthly owner financial reports.
 Prepares monthly and annual taxation GET and TAT returns for the Rental Program Management
Company and also the Hotel Operating company.
 Prepares account reconciliations and performs analysis on owners’ accounts on a monthly and annual basis. Implementation of procedures to ensure accurate and timely reporting.
 Performs accounts payable and accounts receivable functions for the owner related and AOAO related issues. Ensure timely payment of invoices and prompt billing of receivables.
 Plan and preparation of the annual Internal Revenue Service reporting requirements as well as the withholding depository requirements for foreign owners. Monthly and annual.
 Assists with the prepartion of the annual operating budgets and monthly forecasting of the Hotel.
 Assists the Hotel team with special projects as necessary.
 Participates on committees, and special projects and seeks additional responsibilities.
 Assists the Hotel Financial Controller with monthly Balance Sheet Reconciliations.
 Daily balance sheet/bank reconciliations including reconciliation of operating and trust accounts ensuring these are balanced in a timely manner at all times.
 Cash management, including timely bank deposits, review and processing of approved refunds, reconciliation of petty cash/floats.
 Performs spot check counts (at least every month) of petty cash and other cash funds and to reconcile differences immediately.
 Tracking of Purchase Orders to invoices in accordance with company policy and coding of invoices as prepared by Department Heads.
 Review Travel Agent Commission invoices and calculations for processing by AP.
 Ensure accounts payable is reconciled and invoices are paid in a timely manner
 Fully acquainted with all the computer systems, their operation and communication with other systems
 Assist to establish appropriate control procedures to maintain the integrity and protection of information contained within property management and accounting systems.
 Assist to develop an appropriate contingency plan for the Finance department should the property suffer computer failure.
 Maintains an up to date filing system for all records including all statutory record retention requirements.
 Assists with End of Month process incluiding general ledger reconciliation and analysis, month end accounting / reporting in accordance with corporate accounting guidelines.
 Respond to all queries in a timely manner.
 Support Hotel Financial Controller to liaise with departments ensuring efficient procedures are being implemented and followed as well as assisting departments to interpret financial information and the impact on business decisions.
 Ensure a disciplined financial and internal control environment exists throughout the property.
 Assist to prepare all corporate and statutory returns which may be required by external auditors, State and Fedral law and maintains these records accordingly.
 Ensure strict compliance with company, state, federal and international accounting standards and government legislation.
 Timely completion of other accounting and administrative duties as required by the Hotel Financial Controller and Regional Financial Controller, Executive Director of Finance, Corporate Compliance and the Finance Shared Services team
 Assist Hotel Financial Controller in planning reviews and management of the Finance team.
 Assist with the documentation and development of new systems and processes.
 Advises the Hotel Financial Controller of existing and evolving operational/financial issues.
 Assists in the training and development of Finance Team Members.
 Actively encourages and supports Team Members to attend training sessions, both internal and external.
 Adheres to all payroll controls, wages and salaries disbursement procedures including compliance with the various applicable CBA provisions and tax legislation.
 Ensures the Finance department is maintained in a neat, organized and presentable manner.
 Assist Owner Relations in answering owner inquires to owner statements, State tax returns GET/TAT, IRS inquires, etc.
 Review daily cash audit for completeness and update system with adjustments.
 Assist in Bank sync – solving uncleared items.
 Check Accommodations in Extra to determine all revenues allocated to proper rooms
 Updated foreign currency exchange rates – daily.
 Review and correct Booking.com and Expedia websites to ensure commissions paid are correct. Generic
 Ensure that all information is kept confidential, unless otherwise advised.
 Ensure that all Occupational Health and Safety requirements for the company are met within your department. Report any workplace hazards as you see them and support the company in its endeavour to provide a safe workplace.
 Represent the company in a positive manner expounding the values, ethics and pride at all times.
 Complete to the best of your ability any additional tasks within reason as provided by your immediate manager or their delegate.

Essential Requirements  

• Accounting Qualification from a recognized Institution
• Minimum three years’ experience of working in a finance/accounting role  
• Knowledge of US Federal, Hawaii State and local tax laws/processes/legislation
• Experience in a supervisory position working with a team of three or more team members
• Proficiency in using Microsoft Excel
• A highly effective operator with efficiency focused work practices
• Proven experience in driving to pursue, implement, document accounting best practices & technology
• Experience in leading a culture that promotes finance team members to pursue their full potential
• Possess a can do attitude which is open to new ideas and seeks to impart information
• Team orientated, target and results driven 
• Aligned with the AccorHotels values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect at all times.

Preferred

• Experience working in Hawaii in a similar role and size/type property
• Experience in hospitality property management systems
• United States citizen or resident (Green Card or current working visa holder)

Recruitment information and inquiries:  Zachariah Rivera, Talent & Culture Manager - Human Resources by Phone: 808-944-4390 or Email: zachariah.rivera@alamoanahotel.com