Job Description:

Executive Assistant

• Administrative support to General Manager such as travel arrangement, calendar management, expense report etc.
• Coordinate and follow up on all the documents that need to be signed and sealed by General Manager.
• Assist the communication with internal departments and external business partners if necessary.
• Assist in visa application; trip arrangement and meeting arrangement for oversea visitors.
• Coordinate and support cross-functional meetings, seminars and workshop.

Office Management

• Independently lead and manage day-to-day company overall’s administrative functions organizing office administration process and office supply such as drinks, utility, stationary, printings, greens, courier, meeting room, cars, hotels etc. to make sure office working environment clean and in well order.
• Strategically organize and executive administrative projects related to procurement, vendor management, policy setting, contracts administration etc.
• Supervise office housekeeping.
• Supervise and perform the procurement of necessary office supplies and equipment according to the Policy
• Liaise with both internal and external stakeholders of the company for office management and other functional projects
• Manage reception client greeting, to be in a friendly and efficient manner and in line with company culture.
• Arrange and support VIP visitor’s accommodation including conference room, hotel, traffic and others.
• Provide support to management and assist in ad hoc projects as required
• Organize company event, eg. town hall, birthday party, team building…;
• Sample management (Warehouse in & out)
• Other ad hoc projects related to company mission, culture and values.

Requirements

• Bachelors’ degree or above;
• 3+ years working experience with minimum 3 years in assistant role to senior management;
• Outstanding interpersonal and verbal/written communication skills in both Chinese and English;
• Be open, dynamic, hands-on and time committed;

• Excellent time management, multi-tasking, and organizational skills;
• Good knowledge of MS office;

上班地址：陕西南路288号环贸广场