1. Greeting clients

• Greeting clients and guest in friendly and courteous manner -Keeping reception area cleans and tidies -Entertain visitor and register if they want to enter working area.
• Monitor of booking system of conference room -Monitor of booking system for car services -Update telephone list

2. Handle Telephone Call

• Handling all internal and external calls and leaves down message for associates.
• Take routine fax, guide tea lady to separate to BU’s mail box.

3. Help Desk Service

• Assist to contact with vendors to maintain office facility.
• Receive and handle all internal/external documents and all mail (courier

services)

• liaison with each office in China and update China telephone list on company server.
• Secretary support, back up secretary work when they on leave. (as required) -Administer on plant services -Monthly update corporate hotel information -Subscription of newspaper -Coordinate printing name card -Coordinate equipment maintenance
• Receive and record BU general enquiry -To coordinate with Building cleaning Team on cleaning matters -Assist to arrange catering services for in-house meetings or functions -Assist in solve problem with BU general enquiries -Centralization of helpdesk services and enquires

4. Sourcing

• Assist Administrator to collect more vendor’s information, easy to selection.
• Stat. monthly expense from each supplier, make sure outlook amount will be more correctly.

5. Administration Service

• Order stationery and name card printing and pantry item.
• Booking conference room, office equipment and coordinate with BU Sec.
• Administer on plant service & Subscription of newspaper.
• Assist in distribute some office news to BU rep. or Sec.
• Assist in general administration support such as collection fax, distribution of materials.
• Assist in ad hoc project