• Secretarial support 秘书服务

§Correspondence 信函

oSifting and prioritizing all correspondence and invitations.

对所有信函和邀请进行筛选和优先区分。

oWriting email and letter responses where agreed.

经同意后撰写邮件和信函。

oMake and receive phone calls.

接听和拨打相关电话。

oMaintain contacts database.

维护联络信息数据。

oOrganizes daily incoming correspondence, makes preliminary assessment and handles/responds as appropriate, prepares simple interpretation of documents/correspondence (English/Chinese) if required.

组织日常进入信函，制作适当的基本评估和处理，如有需要，须准备中英文简单文件 /信函的说明。

oFiles daily approval form, daily report, aging report, PM meeting record, fire drill meeting record, MOD checklist, incident & finding report etc.

存档日常审批表、日常报表、会议纪要、过期报表、物业会议记录、消防会议记录、值班经理检查表、突发事件与解决报表等。

oReconciles CP action plan by 25th of each month.

每月25日更新物业的工作计划。

oReminds all departments to submit the stationary order to procurement by 10th.

提醒各部门每月10日提交文具订购申请给采购部。严格地对所有往来文件进行登记。

§Meeting support 会议服务

oAttends internal/external meetings where with requested.

参加内部/外部的会议。

oTakes minutes where requested.

记录会议纪要。

oCirculates necessary papers in advance.

使用循环纸张，提倡环保。

oProvides refreshments.

提供茶点。

• 
  Diary management 日常管理

oArranges and confirms appointments.

安排和确认预约。

oReceives and screens all incoming telephone calls and visitors to GM office, provides/receives information or refers the matters to the proper persons to handle.

接听和筛选总办的来电和访客，提供和收集信息或提交给适当人员处理。

oKeeps GM’s calendar constantly updated to facilitate appointment and meeting schedules.

经常更新预约与会议时间表，以便于与总经理的行程保持一致。

oPrepares, assembles and distributes various reports and documents as compiled by GM.

根据总经理的需要准备、收集和分发各种各样的报表和文件。

oFunctions as an administrative link between and among all levels of property employees, guests, tenants and external contacts to ensure that all parties receive the relevant information.

履行与物业各级别员工、客人、租户和外部联系人与行政功能的衔接。

oFiles all coming and sending documentations should be recorded.

严格地对所有往来文件进行登记。

Office support 办公室服务

oDevelops and maintains filing and information systems for GM.

协助和维护总经理的文件存档工作。

oEnsures stationery requirements are met.

确认办公用品的合适的需求。

上班地点： 上海协信莎玛虹桥服务式公寓/ 上海协信莎玛长风服务式公寓

上班地址：申虹路