§ 为总经理提供行政支持，确保酒店应用于行政职能的政策、标准及程序的实施。

Provides administrative support to General Manager and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.

§ 为总经理的回函找到并附上有关文件。

Locates and attaches appropriate file correspondence to be answered by General Manager.

§ 打出、存档并更新所有与部门相关的私人及机密文件。

Types, files, and upkeeps all private and confidential matters related to the department.

§ 建立系统且高效的电子档案和纸张档案存档系统，以利快速查找。

Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.

§ 确保所有文件都是及时更新的。

Ensures all files are kept up-to-date at all times.

§ 为总经理参加的所有会议准备相关材料：每日运营会议、行政管理层会议、部门会议及临时召开的会议。

Prepares the relevant materials for all meetings attended by the General Manager: Daily Operations Meeting, Leadership Committee Meetings, Departmental Meetings and ad hoc meetings.

§ 应答电话并给予致电者相关信息或将电话转给适当的人并拨打外线电话。

Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.

§ 复印信件或其他打印品。

Makes copies of correspondence or other printed matters.

§ 准备发出的邮件。

Prepares outgoing mail.

§ 打字、记录口述及会议纪录，草拟信件、存单及追踪，撰写回函。

Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.

§ 监控并保持行政办公室区域的美观。

Monitors and maintains the proper appearance of the Executive Office area.

§ 文件保持有序。

Maintains organised files.

§ 阅读及发送来函和去函。

Reads and routes incoming mail and outgoing correspondences.

§ 吩咐快递处理去函。

Handles outgoing mails by courier.

§ 在送交财务总监签字前确保旅游审批表已经由各个相关负责人填写完成并签字。

Ensures travel authorisation forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.

§ 处理月度文具仓/总仓和干货仓的领货申请单。

Handles monthly requisition of stationeries/general and dry goods stores.

§ 检查并更新员工出勤记录，以提交总经理批准，并在转交工资应付员前获得员工个人签名。

Checks and updates associates’ attendance records for General Manager’s approval and obtain individual associate’s signature before forwarding it to Paymaster.

§ 处理行政办公室邮件印标。

Handles franking of mails for the Executive Office.

上班地址：上海市杨浦区国定东路88号