Mission of the Job

• Provide high-level support services to two board members

Tasks & Responsibilities

• Provide personal secretarial support and personal assistance to two board members of KBAP
• Correspondence management:
  • Communicate with assistants in Munich, and legal entities in Asia Pacific (top management levels)
  • Preparation of various business reports, meeting minutes, PPT presentation materials, statistical charts, briefings and other documents
• Calendar management - schedule appointments and meetings, manage calendar for two board members
• Travel management - Arrange and coordinate travel arrangement, hotel bookings, visa application and expense reports for board members & departments
• Organization of regional group meetings - coordinate with regional parties and assist in preparation of agenda, facilities, venue booking, etc.
• Document management - Monitor all information flow, including maintaining paper and electronic files
• Answer, screen, and place phone calls
• Responsible for preparation of visits of senior management from KB Headquarters
• Maintain confidentiality of all sensitive or proprietary information
• Assist in any ad-hoc projects as assigned

Requirements

• Degree holder with minimum 10 years’ experience in Executive Assistant / Personal Assistant roles supporting senior management in MNCs
• Detail-minded with strong analytical and organizing skills
• Dynamic and quick learner with strong communication and stakeholder management skills
• Able to work independently with initiative and have a strong sense of responsibility
• Language skills: English, Cantonese and Mandarin (written and spoken)
• Excellent Microsoft office skills (Word, PPT, Excel)

Personal Data collected will be used for recruitment purposes only.

Interested applicants please click "立即申請, stating your current and expected salary, as well as date of availability in your resume. All applications will be treated in strictest confidence.