Summary of Key Responsibilities:

• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive.
• Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel.
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division.
• Direct business contacts to appropriate managers.
• Make complex travel arrangements and coordinates itineraries.
• Process expenses reimbursement for the executive.
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information.
• Assist in managing expense accounts and budgets.
• Provide discrete and confidential coordination of sensitive company information.
• Use discretion in interfacing with all levels of individuals, internally and externally.
• Anticipate needs and accomplishes responsibilities without direction.
• Prepare, evaluate, and edit incoming and outgoing communications for the executive.
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments.

Summary of Experience:

• Bachelor’s degree
• 3-5 years of work experience as Executive Assistant
• Good command of both oral and written English, major in English or related is preferred
• Have administration sense, be active and vibrant, detail-focused
• Good communication with all functions internally and externally
• Strong excel skill and PPT skill

上班地址：徐汇区桂箐路65号新研大厦B座24楼