Essential Functions of the Job:

• Support policies and operating procedures’ communication and at functional level
• Works closely with other functional departments
• Documentation. Maintains and keeps all filing system up-to-date and systematic
• Manage travel plan and budget updates
• Buy trip coordination, calendar update and support
• Provide secretarial support
• Manage time schedule
• Collaborate with the assistant of other functional team leaders on team building events and activities
• Manage and perform business related presentation material and activities
• Manage Sr. Managers/Managers’s reimbursements
• Other ad hoc projects upon request – lead or support company or departmental wide events i.e. Supplier Summit, Leadership meeting, Company Outing, MMM, etc

Specific Duties and Accountabilities of the Job:

• Performs adequate administrative and secretarial supports, preparing presentation materials, taking minutes, drafting correspondence and typing, handles calls and emails
• Arranges and schedules meeting/appointment, manages calendar, and coordinates special events & activities on behalf of Director or VP. Makes sure the VC and other facilities function in a seamless manner. Handles calls and emails
• Travel Arrangement: (Visa, ticket, hotel, transportation, document preparation, TRF application etc.)
• Provide Buy Trip Supports as needed, car booking, hotel reservation, invitation and reception, TRF application, and meetings
• Support special project: Supplier Summit, MMM support, Spark Pantry support, etc. Be department contact person for company activity (e.g. X'mas party, Company Outing)
• General report consolidation and analysis as required
• Display authority for approval in systems when applicable
• Other ad hoc projects upon request

Knowledge/Skills/Abilities/Other Requirements:

Person specification

• Graduate with min. 3-5 years relevant working experience in multinational company
• A self-starter with high sense of urgency
• Can multi task
• Speed along with attention to details
• Strong interpersonal and communicational skills
• Able to work under pressure and take ownership
• Excellent command of spoken English

• Proficient Computer skills including MS Word, Excel & Power Point, and e-mail

上班地址：宜山路2000号利丰广场2号楼3楼