The overall goal of the position is to provide administrative support to Managing Director as well as a short list of senior managers by managing the calendar, travel, information requirements, materials and meetings in a way that maximizes efficiency and effectiveness of the office.

Responsibilites:

• Manage the calendar(s) and make the meeting arrangements;
• Attend in key meetings and produce the minutes;
• Coordinate and confirm the bookings of flights, train and hotel accommodations;
• Organize and submit expense report(s) on monthly basis and track the status;
• Handle the applications of visa, working permit and become familiar with relevant procedures;
• Assist in producing the presentations, monitor KPIs and produce management reports;
• Centrally manage and update the event web site and corporate wechat account;
• Interface with internal and external partners including HQ & JVs and maintain the relationships;

Qualifications:

• Interpersonal skills are important, as interaction with a wide variety of people either in person, over the phone or via email, forms a part of daily activities.

• Detail oriented with strong organizational skills;

• Exceptional written / verbal language skills in English and Chinese;

• Proficient with Microsoft Outlook, Word, Excel, PowerPoint

• Excellent time management, able to manage multiple concurrent tasks with many inputs

• Strong work ethic with professional stance, thorough, flexible and reliable;

• Ability to be productive with little oversight;

上班地址：上海市南京西路仙乐斯广场