RESPONSIBILITIES职责:

1. Office administration办公室行政管理

1.1 Telephone电话

Receiving Telephone call, Message log down or handle situations as needs

接听电话，记下留言或根据当时情况处理

1.2Fax & Mail Post传真及邮寄

Sending, receiving, collecting and distributing mails

发送、接收、收集及分发信件和邮件

1.3 Office Equipment办公室设备

Check to ensure office equipments are in proper working and ordering condition.

检查以保证设备每天良好、有序的运转

1.4 Normal Office Routine办公室的日常事务

To fill and send stationary request form as needs.

根据办公需要填写领货单

1.5 Keep area clean保持区域的干净整洁

2. Maintenance Request维修申请单

Distributing work order request form especially emergency job, to related work groups for prompt response. And timely follow-up maintenance order state, to ensure the maintenance order high standard required completing.

把收到的维修申请单，尤其是属紧急申请的维修单发到相关的班组并迅速进行维修。并及时跟进维修单的状态，保证维修单按要求高标准的完成。

3. Filing and Registration存档和记录管理

3.1 Set up and maintain a neat and ordering filing system, for documents filing.

对所有记录、文件、资料建立并维持一个整齐有序的档案系统以便文件归档存放。

POSITION职位: Secretary & Storekeeper秘书及仓管员

DEPARTMENT部门: Engineering工程部

REPORTS TO直接上司: Chief Engineer总工程师

SUMMARY摘要: To responsible to Chief Engineer, providing clear, ordering, efficiency office administrative work and secretarial duties. To keep all records, documents, data in the archives. To perform the delivery, recording, follow-up of maintenance work orders. Assist the Chief Engineer to arrange and organize regular meetings and work, reasonable scheduling. Help coordinate the team to complete the relevant paperwork. To provide full secretarial support and everything is kept strictly confidential.

对总工负责，提供一个干净、有组织、有效率的办公室行政管理。对所有记录、文件、资料做好存档工作。做好维修工作单的收发、记录、跟进。协助总工程师安排、组织日常会议及工作，合理安排日程。帮助协调其它班组完成相关文字工作。提供完整的秘书支持并对所有的事情严格保密。

RESPONSIBILITIES职责:

1. Office administration办公室行政管理

1.1 Telephone电话

Receiving Telephone call, Message log down or handle situations as needs

接听电话，记下留言或根据当时情况处理

1.2Fax & Mail Post传真及邮寄

Sending, receiving, collecting and distributing mails

发送、接收、收集及分发信件和邮件

1.3 Office Equipment办公室设备

Check to ensure office equipments are in proper working and ordering condition.

检查以保证设备每天良好、有序的运转

1.4 Normal Office Routine办公室的日常事务

To fill and send stationary request form as needs.

根据办公需要填写领货单

1.5 Keep area clean保持区域的干净整洁

2. Maintenance Request维修申请单

Distributing work order request form especially emergency job, to related work groups for prompt response. And timely follow-up maintenance order state, to ensure the maintenance order high standard required completing.

把收到的维修申请单，尤其是属紧急申请的维修单发到相关的班组并迅速进行维修。并及时跟进维修单的状态，保证维修单按要求高标准的完成。

3. Filing and Registration存档和记录管理

3.1 Set up and maintain a neat and ordering filing system, for documents filing.

对所有记录、文件、资料建立并维持一个整齐有序的档案系统以便文件归档存放。

3.2Contract Management合同管理

To help review all the terms of the contract, follow up the payment, renewal, and archiving.

帮助审核所有合同条款，并跟进付款、续约、归档。

1. Secretarial Duty秘书职责

4.1Maintain and daily device data to be updated

保持及每日对设备数据进行更新

4.2 Meeting minutes

会议记录

4.3 Coordinate departmental visitor’s call

协调部门来访者的访问

4.4 Translating when needs（Oral and written）

需要时进行翻译（口语和书面）

4.5 Take attendance record, overtime and special leaves.

员工考勤、加班、休假记录

4.6 Handle with related financial affairs.

相关财务报表

2. Store Management仓库管理

5.1-1 Ensure the store according to the procedures and requirements for spare parts and tools and equipment send- receive recording.

保证工程仓按程序及规定进行零配件及工具设备的收发工作，并做好详细记录。

5.1-2 Ensure the procurement cycle and related tools and spare parts at any time in the safety stock.

按已建立的存量，按量准备采购单。并保证工程仓内相关工具及设备随时处于充足及完好状态

To guarantee enough space part in the store, but just set par level to reduce the slow moving items. Ensure the reasonableness of the purchase order accuracy and the procurement cycle.

保证在仓库中有足够的备用件，但只维持适当储存量，以消除低流通物品情况出现。同时根据到货周期进行合理安排采购。

5.1-3To keep the store room clear, properly managed the each items and marked.

保持仓库整洁、对仓库备品备件进行合理有序分类。

5.1-4To assist inventory balance sheet with the Finance Department at the end of each month. And send a report of the store record and accounts to chief engineer and assist chief engineer.

每月底与财务部进行库存结算和盘点，并提交报表给予总工和副总工审核。

5.2. Maintenance Request维修申请单

Distributing work order request form especially emergency job, to related work groups for prompt response. And timely follow-up maintenance order state, to ensure the maintenance order high standard required completing.

把收到的维修申请单，尤其是属紧急申请的维修单发到相关的班组并迅速进行维修

5.2.1 Established stock, prepared according to the amount of the purchase order. Assist the Chief Engineer to approve of purchase orders.

按已建立的存量，按量准备采购单。协助总工程师审批采购单。

5.2 .2Ensure that engineering positions according to the procedures and requirements for spare parts and tools and equipment requisitioned records.

保证工程仓按程序及规定进行零配件及工具设备的领用记录工作。

5.2.3 To assist inventory balance sheet with the Finance Department at the end of each month.

协助每月底与财务部进行库存结算。

6. Internal Relationship and Communication内部关系与沟通

6.1 Maintains good relationships with colleagues and contributes to team spirit.

与同事保持良好的关系，建立良好的团队精神

6.2 Interacts with other departments and coordinating with contractor to provide additional or specialized guest services.

互相配合提供附加的或特别的对客服务

6.3 Assists problem solving.

协助相关部门解决问题

7. Training培训

Actively participate in training to learn and apply the relevant technology, and other relevant staff to conduct regular training. Such as English, computer skills etc

积极参加培训学习并应用相关技术，并对其它相关员工进行定期培训。如英语、电脑等。

8. Energy Save Plan节能及环保计划

8.1 To assist implementing energy save plan

协助实行能源节约计划

1) Supervises the duty personnel to carry out the Energy Conservation Program

监督值班人员实行能源节约计划

2) Coordinate and participate the environment activity program prescribed by environment protection committee

协调和协助管理层在酒店内部实行的能源节约计划活动

8.2 Monitoring energy consumption and record监督能源消耗和记录

9. Environmental Awareness关注环保，低碳运行

1） Reduces waste and re-use as much as possible

减少浪费，尽量重复利用

2） Recycles whenever possible.

尽量循环利用

3） Conserves water, energy and gas

节水、节电、节气

4） Maintain a healthy and clean surrounding

保持健康与清洁的环境

5） Participates in activities relative to the protection of the environment

参加环保活动

10. Other其他

From time to time, you may be given special task and to perform additional duties as assigned by your supervisor.

你的上级可根据工作需要给你安排其他工作

上班地址：浙江杭州市江干区新业路228号来福士广场T2