Xi'an Jiaotong-Liverpool University (XJTLU) is building a new teaching site in Taicang, Jiangsu Province, with the collaboration of the Taicang Municipal Government and industry partners, as part of its strategic priorities for the next ten years. The Taicang site will be a pioneer of and educational model for, the future campus in developing talents and leaders to meet local, national, and global challenges from the 4th Industrial Revolution. The XJTLU Taicang site is expected to open in 2021, and is directed by a Leadership team comprised of the Taicang Principal, Chief Operating Officer, School Deans and SE Platforms Committee Chairs. The Taicang Leadership Team reports through its Principal to the Executive President, who heads the Senior Management Team of XJTLU.

Position overview:

The Executive Assistant (EA) to the Taicang Principal is a member of the Taicang Office of XJTLU. The post holder provides secretarial and administrative support to the Principal, including but not limited to timetabling, communication, document management, and projects/meetings coordination. He/she will ensure that the Principal is fully briefed on activities and offer advice on policy and procedures when required. The role is based in XJTLU before the Taicang site opens, and is expected to work closely with colleagues across the University as well as the Taicang government to deliver professional services. The post holder reports to the Chief Operating Officer, who oversees professional support services for the Taicang site. The successful applicant would be proactive, reflective, and committed to on-time delivery, with good people skills to connect both internal and external stakeholders.

Responsibilities:

Secretarial Tasks:

1. Handle telephone calls, emails, enquiries and requests when appropriate;

2. Organise the Principal’s diaries and arrange appointments;

3. Timetable major events;

4. Arrange travel, accommodation, visa application if necessary;

5. Provide translation services when required;

6. Handle reimbursements;

7. Perform any other worked related tasks assigned by the Principal and the Chief Operating Officer.

Administrative Tasks:

1. Draft reports and speeches for the Principal;

2. Prepare briefing papers, reports and presentations;

3. Liaise with departments/offices on campus;

4. Liaise with the University of Liverpool, the Taicang government, industry partners and other HEIs;

5. Support university-level events for timely and high-quality delivery;

6. Timetable and attend meetings and take meeting notes;

7. Take care of the visits by partners, accreditation bodies, and other guests;

8. Offer advice on policy and procedures to the Principal;

9. Perform any other worked related tasks assigned by the Principal and the Chief Operating Officer.

Person specification:

1. Excellent written and spoken skills in Chinese and English.

2. Attention to details when working on reports and correspondence.

3. Good typing and proof reading skills.

4. A good team player with strong interpersonal skills.

5. Dependability, reliability and ability to produce work of high quality in time.

6. Good understanding and skills in inter-culture communications.

7. Independent and proactive in implementing the work of the Principal’s Office.

8. Observe confidentiality.

Experience

1. Previous experience as an administrator in an educational organization.

2. Good understanding of joint-venture education in China.

3. At least 3 year’s work experience in fields where writing, office management, and interpersonal skills were necessary.

This is a full-time role and the working hours will be Monday to Friday, 9:00am to 5:00pm, with one hour for lunch each working day. On some occasions, the role-holder is expected to work flexibly outside office hours. The job description is neither exhaustive nor prescriptive but will develop, in consultation with the role-holder, as circumstances change.

西交利物浦大学坐落在素有“人间天堂”之称的苏州，这座文化名城至今仍坐落在春秋战国期间的原址上。仍然保持着“水陆平行，河街相邻”的双棋盘格局和粉墙黛瓦、小桥流水的古朴风貌。古城数千年的历史，给后人留下了大量的珍贵文化遗产，其中又以园林为著称，拙政园、留园、网师园等九处名胜古迹被列为世界文化遗产。今天的苏州不仅保留了它悠久文化传统，同时又是一个与时俱进的、对世界开放的现代化城市。近年来它的国民经济总产值以将近15%年增长率快速发展。苏州的GDP仅次于上海、北京和广州。
西交利物浦大学是苏州进一步对外开放和教育全球化的产物。苏州及周边地区经济的高速发展吸引了两所世界名校——中国西安交通大学和英国利物浦大学。它们作为母校在苏州工业园区独墅湖高教区合作创办一所以理、工、管起步的国际型大学。这也是国内一所由教育部批准中外“强强”合作的大学。它的愿景是研究导向、独具特色、世界认可的中国大学和中国土地上的国际大学。它旨在培养具有国际视野和竞争力的高级技术和管理人才；积极为经济和社会发展提供科技和管理服务；在人类面临严重生存挑战的领域有特色地开展研究；探索高等教育新模式，影响中国甚至世界的教育发展。
西交利物浦大学建校于中国—新加坡苏州工业园区，这所学校将在悠久浓郁的文化传统与世界罕有的高速经济发展并存共生的美好环境中成长。
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www.xjtlu.edu.cn