Core Business Services - Administration - Partner Secretary
EYShanghaiUpdate time: August 2,2019
Job Description
Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
This is an exciting role as it gives you the opportunity to develop your client serving skills. Working with Business Support Services team, you’ll aligned to work with some of firms most high profile clients and their teams to enable EY to deliver a global leading service. You’ll also support our Partners for their administrative work.
The opportunity
Working as a valued member of the Greater China Business Support Services team, you have the opportunity to deliver a best in class business support service that provides high-quality, customised solutions and support to EY’s most high profile external clients. We’re looking for someone like you who has the autonomy to become a key Partner Secretary focusing on operational excellence, efficiency and enabling EY to stay at the leading edge of our industry.
Responsibilities:
Your key responsibilities
As a Partner Secretary within Business Support Services Team, you’ll spend most of your time independently driving the planning, co-ordination and delivery of the business support duties ensuring diary and travel management is a top priority. Partners, Directors and Senior Managers will look to you for best practise and administrative support within all areas. Furthermore, you will act as an ambassador, embodying the EY culture and reputation.
Skills and attributes for success
- Be responsible for calendar management, requiring interaction with internal and external executives, to coordinate a variety of executive meetings.
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently, assist with travel plans and logistics arrangements.
- Work closely with Partners and Executives to coordinate and launch hard copy or emails to consultants, clients and potential clients.
- Prepare and edit all outgoing correspondence, e.g. letters, funding proposals, press release, marketing and newsletters.
- Prepare bills with required details and send to PIC/EIC on required time.
- Provide other administration supports for business if necessary.
Requirements:
To qualify for the role you must have
- Diploma holder or above with a minimum of 3 years of secretary experience
- Hands on PC skills including Word, Excel, PowerPoint and Chinese word processing.
- Good command of spoken and written Chinese Mandarin and English, proficiency in Cantonese will be an advantage.
- Independent, detail-minded and well-organized.
- Able to work independently and a good team player.
- Excellent communication and interpersonal skills.
Ideally, you’ll also have
- Secretary/ executive assistant experience
- strong communication and interpersonal skills
What we look for
We are looking for an individual with excellent attention to detail, time management skills and strong organisational and relationship building skills. Ideally, you will be an experienced Partner Secretary with a passion for exceptional admin support.
What working at EY offers
We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package includes social insurance and housing, additional commerce insurance, a minimum of 10 days of vacation and a range of programs and benefits designed to support your physical and social well-being. Plus, we offer:
- Support, coaching and feedback from some of the most engaging colleagues around
- Opportunities to develop new skills and progress your career
- The freedom and flexibility to handle your role in a way that’s right for you
About EY
As a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
Join us in building a better working world.
Apply now.
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