Job Summary

• To provide a comprehensive administrative support to day-to-day operation of management support division to ensuring the efficient delivery.

• To provide an effective HR and Finance service to the organization as a needed basis.

• To support business team to deliver high quality services for business related tasks
  

Responsibilities

Human Resources

Recruitment

• Provide support to recruitment process with

• Prepare recruitment documents (Staff Requisition Form, Job Description, etc.).

• Post job openings to internal & external job boards in a timely manner.

• Screen CVs and conduct interviews of junior positions if needed.

• Coordinate the interview arrangements.

• Assist in offer preparation and delivery.

• Assist in management and analysis of recruitment channel and data.
  

Compensation:

• Monthly payroll calculation and IIT declaration

Staff Training

• Assist in training coordination, such as training preparation, schedule confirmation, feedback collection and analysis.
  

Performance Management

• Assist in performance management process in regular performance review, annual performance review and probation performance management.

Staff Relationship and Management

• New joiner & leaver’s management.

• New joiner orientation arrangement and recordkeeping.

• Expatriates’ work and residence permit application and renewal.

• Maintain staff personal files and HR filing system.

HR Operation and Reporting

• Support daily HR operation and prepare HR reports as required.

• Perform any other duties assigned by the Department Head

Finance

• Arrange petty cash and employee reimbursement

• Purchase and issue fapiao

• Check staff expense and prepare monthly staff expense report

• Assist preparing company filing system, according to the content of service agreement

• Respond to internal queries from China Finance Head regarding the basic finance operation

• Build effective working relationships with other authorities including Banks and Industrial and Commercial Bureau etc;

• Other ad-hoc reports and accounting related activities where appropriate, eg Financial document and Project contracts filing & management;

Office Administration

• Answer the phone call with a proper professional attitude

• Greet clients or colleagues visiting office

• Keep office environment neat and tidy

• Meeting room arrangement

• Car booking and arrangement

• Office equipment maintenance

• Working together with IT to manage public facilities (e.g., digital camera, laptop & etc)

• Name card printing and management

• Update telephone directory

• Company suppliers’ management & preparation of monthly accrued expense

a. Courier / mail

b. IP system

c. Stationery / Office daily things order

d. Printing issue, e.g. Letter head paper, name card, enveloper etc.

e. Flower order

• File Management

a. Classify client files to ensure that files are secured and easily found.

b. Keep all office correspondence, reports and proposals with company chop and ensure all of these documents are in accord with relevant policy and procedure statements.

• Staff activities (e.g., team building, annual dinner & etc)

• Other admin ad-hoc tasks

Person Specification

• Bachler degree or above with a major in human resource, administrative or business management

• At least 5 years of relevant experience in office management

• Proficient in both Chinese and English

• Proficient in MS Word, Excel and PowerPoint

• Self-motivator, accountable, detailed-oriented with excellent service attitude

上班地址：珠江新城华夏路26号雅居乐中心32楼G12