PRIMARY FUNCTION

Assists in the co-ordination of general office functions in assigned areas includes stationery, printing, and office administration, travel and hotel arrangements, office equipment and inventory maintenance. Responsible for the operation of telephone switch board including the company‘s internal paging system and visitors handling. Keeps the reception area clean and tidy.

PRINCIPLE DUTIES AND RESPONSIBILITIES

a. Hotel and Travel arrangement

• Prepares weekly visitors –in-town summary lists.

• Assists Admin Rep to process travel documents include visa, passports, exit/entry permit, air ticket for team members.

• Responsible for the preparation of welcome package.

• Manage and coordinate all ground transportation for local travel

b. Stationery , Printing and Office Administration

• Coordinates office stationery requests

• Coordinates with Vendor for all Visiting Card Request

c. Operation of telephone communication system

• Operates telephone equipment efficiently to ensure all incoming phone calls are handled properly.

• Greets visitors courteously and provides information and assistance when needed.

• Ensures security by screening all visitors and alerts appropriate team members.

d. Office Administration & Purchasing

• Reception - Vendor Management / Upkeep of News Papers / Red magazine

• Printing of PO and other reports

• Managing Pantry Inventory

• Meeting Room Request management

• Maintains attendance and leave records.

• Responsible for Medical Bill verification and tracking
  

JOB REQUIREMENTS

MINIMUM REQUIREMENTS:

• Bachelor degree holder

• Fluent in written and spoken English

• Extensive experience of hotel booking and travel itinerary arrangements

• Articulate, detail-oriented, adapts quickly to changes and values other inputs

• Proven organizational skills and customer service orientation

• Familiarity with MS Office

上班地址：福田中心区中心四路1号嘉里建设广场2座3层