Vacancy –Administrative Assistant (SPB) (Outsourced) of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant.

Monthly salary (before tax and social security insurance deduction) will be between RMB10,000yuan and RMB14,000yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

We are seeking high-quality written applications to establish a shortlist for further testing.

Asian Infrastructure Investment Bank (AIIB) is a multinational institution with the mandate to foster sustainable economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnerships.

AIIB would like to select suitable candidates to fill the position of Administrative Assistant (Outsourced) to work in its Strategy, Policy and Budget Department.

The primary responsibility of the Administrative Assistant is to support strategy development by conducting research and analytical work, providing data on relevant infrastructure sectors and supporting the administrative side of strategy development.

Job Type: Outsourced (Chinese Nationality only)

Work Hours: Full-time

Location: West District, Beijing

Closing Date: Sept. 30th, 2019

Job Description:

Department: Strategy, Policy and Budget Department (SPB)

The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

The key responsibility of the Administrative Assistant is to provide necessary support to the senior executive(s) or the department/division with secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, drafting documents, general data analysis and basic research work etc.

Specific Responsibilities include but are not limited to:

• Manage staff’s and Team Manager’s schedule, setting up appointments with internal and external counterparts and maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for;
• Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members and external guests, coordinating travel schedule, preparing all travel documents including travel memo, budget and expenses claims etc.;
• Provide logistical support for the organization of meetings, events, workshops and conferences;
• Assist in telephone inquiries, fax and email transmissions and coordination of appointments;
• Liaise with internal staff, receive and interact with incoming visitors;
• Process invoices and maintain an up-to-date record of vendor payments;
• Manage contracts and logistical arrangements for individual consultants and firms;
• Any other tasks that may be assigned from time to time by the supervisor(s).
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Selection Criteria:

• Bachelor’s degree or above in related fields from a reputable university;
• Minimum 1 year of proven administrative support experience in international/financial institution;
• Proficient in verbal/written English and Chinese;
• Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities;
• Strong planning and time management skills and attention to detail and problem-solving skills;
• Self-motivated and service-oriented; able to work under pressure and meet deadlines in a fast-paced environment; a strong team player.
• Proven experience with MS Office Applications is a must.
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The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

上班地址：中国北京西城区金融街