Responsibilities

• Office routines include office machines maintenance, Door Pass system maintenance, Office cleaning and keeping in order, Stationery and staff amenities ordering, Office suppliers supervision and monthly payment checking and inputs, mobile phone cost & data cost control, Air ticket monthly report editing, staff visa application document, local travel management-hotel & communications arrangement, private car for business use register for filing and following up, etc.
• Support QD/SY/SY Workshop/DL Offices in ADM related issues.
• Office Leasing Agreement follow up (BJ/SY/SY Workshop/DL) and update.
• Executive assistant to the Vice Presidents in Beijing.
• Supervise and Be ready as the back-up receptionist. Answering the incoming call in English Take care of the reception area with the help of Ayi and the cleaning lady.
• Good command and communication with all the office vendors
• Plan and organize staff activities (Family Day/Social Club/Annual Dinner).
• Give support if needed to SHA ADM and Coordinate with/IT/FIN/HR.

Requirement:

• Bachelor degree or above;
• Risk management and manage canteen operation, cleaning process up to standard, and EHS & ISO related knowledge, assets management process
• Knowledge of office management systems and procedures
• Proficiency in MS Office
• 5+ years’ experience in admin relevant aspects such as admin cost control for daily operation
• Fluent in oral and written English
  

上班地址：东四环中路56号远洋国际中心A座410室