Position Summary:

The administrative assistant will assist with office management and handle duties for management and other employees as needed. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Nature of Work

The primary purpose of the administrative assistant would be providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Responsibilities:

• Sends and tracks documents globally via DHL power ship system and/or FedEx.

• Answers and records phone calls, organizes incoming and outgoing e-mails, meeting
  

preparation, appointment scheduling and data entry.

• Provides backup to other departments.

• Answer and direct phone calls

• Organize and schedule meetings and appointments

• Maintain contact lists

• Produce and distribute correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Organizes and book travel arrangements

• Submit and reconcile expense reports

• Provide general support to visitors

• Provide information by answering questions and requests

• Research and creates presentations

• Generate reports

• Handle multiple projects

• Contribute to team effort by accomplishing related results as needed

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

• Organize travel arrangements for senior managers

• Book conference calls, rooms, taxis, couriers, hotels etc.

• Maintain computer and manual filing systems

• Handle sensitive information in a confidential manner

• Coordinate office procedures

• Reply to email, telephone or face to face enquiries

• Greet and assist visitors to the office

• Photocopy and print out documents on behalf of other colleagues

• Special projects as assigned.

Minimum Qualification Requirements:

2+ years of experience in an administrative role in a corporate environment

Flexibility with hours, able to work overtime as needed

Strong skills in MS Word, Excel, PowerPoint and Outlook

Responsible, reliable, and trustworthy, with proven track record of working with confidential information

Excellent interpersonal, organizational, and communication skills with strong sense of tact

Able to interact well with employees and business partners of all levels and backgrounds

Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense

Comfortable working with and maintaining various forms of technology and electronic equipment

Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast paced environment

Detail-oriented and also able to multi-task as needed

Bachelor degree preferred Attention to detail a must.

上班地址：恒隆广场