Executive Assistant

 

Location:                          Remote US – EST or CST preferred

RWS is a world-leading provider of technology-enabled language, content management and intellectual property services. We help our clients to connect with and bring new ideas to people globally, by communicating business critical content at scale and enabling the protection and realization of their innovations.

Our language services are delivered to, and are trusted by, world-leading companies including 90 of the global top 100 brands, the top 20 pharmaceutical companies, 8 of the top 10 Contract Research Organizations (CROs), 40 of the top 50 asset management companies and 19 of the top 20 patent filers worldwide. Our key industries cover technology, pharmaceutical, medical, legal, financial services, chemical, automotive, government and telecommunications sectors, which we serve from offices across five continents.

Over the last 63 years we have built a reputation for quality, reliability and flexibility with our global team of linguists, searchers and technical experts. With headquarters in the UK, we have over 80 offices worldwide, near 8000 employees and our shares are traded on the Alternative Investment Market (AIM), the London Stock Exchange regulated market (RWS.L)   For further information, please visit: www.rws.com

 

The Role

This Executive Assistant role will primarily be to support the President with tasks such as scheduling, reviewing, prioritizing and responding to emails, organizing team events, assisting with group communications, managing their diary and travel.

Supporting the other Executive Assistants, to ensure a consistent approach to executive support; the role will be varied, challenging and enjoyable, giving you opportunity to take ownership and shape the position to best suit the President and yourself while working in a rapidly growing global organization.

The role will be remote and may require occasional travel to RWS offices in the US or London, U.K.

Key Responsibilities

• Provide administrative support to the President, while supporting the President’s leadership team as required; this will include:
• Diary management, forward planning, email and communication management.
• Organizing meetings and logistics - room, materials, clients, meeting reconfirming, refreshments etc.
• Booking travel as required.
• Managing expense reports
• Approve decisions, requests, expenditure and recommendations on behalf of your executives in their absence, according to agreed guidelines.
• Handle a wide range of sensitive, confidential and high-profile correspondence and records with tact and discretion.
• Support to Exec’s leadership in ensuring timely delivery of content needed for key meetings e.g. QBR content.

 

Qualifications & Experience

• Previous senior or executive level Professional Assistant experience is essential, ideally gained within in a multinational company.
• Excellent communication skills, with excellent command of written and spoken English is essential.
• Great interpersonal skills, with emotional intelligence.
• Strong organizational skills, able to deal with a fast-paced environment.
• Ability to interact with both internal and external executive level individuals.
• Extensive experience of working with Microsoft packages including Word, Excel, PowerPoint and Outlook.
• The ability to work to tight deadlines and adaptable to working in a fast paced ever changing environment.
• Ability to work on their own initiative, solving problems as necessary.
• High level of integrity and confidentiality with strong attention to detail.
• Excellent organizational and time-management skills with a high attention to detail.

 

Benefits:

• Amazing benefits. (Seriously!)
• Infinite training, professional development and personal growth opportunities.
• The rare opportunity to impact how organizations communicate globally. There’s a reason we work with 90 of the top 100 brands.
• Smart, engaged co-workers, a culture of diversity, innovation and opportunity.
• Great work life balance!

 

Life at RWS - We work hard together to deliver for our customers; our expertise, professionalism and determination to never let others down drives us to be passionate and serious about what we do, deliver customer value, yet always adding a human touch.

RWS embraces diversity and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.

RWS is an Affirmative Action Employer.

For more information about EEO/AAP legislation please visit: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf

RWS Employees hired for positions that require work on site at RWS offices, customer offices, and travel on behalf of RWS and/or in-person meetings will be required to comply with the RWS USA COVID-19 Vaccination and Testing Policy. RWS complies with federal, state, and local laws with regard to accommodations related to this policy.

Recruitment Agencies: RWS Group PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.                                        

Exempt