THE ROLE

Are you a proactive self-starter? Do you enjoy managing a diverse workload and helping others to perform at their best? Is “attention to detail” your middle name? Are you inspired to work in the interior design business? If this sounds like you, read on.

We are looking for an experienced office manager to join our growing Hong Kong team. 

THE IDEAL COLLEAGUE

Beyond an innate curiosity, our ideal candidate will be a “truth-seeker”. You’re not a slave to trends, and instead use intelligence, analysis and insight to execute tasks that inspire every sense.

You’re a team player who thrives working with a passionate and optimistic bunch of experienced designers.

Fluency in spoken and written English is essential for this position, with Chinese well regarded. 

THE ESSENTIALS 

• Higher education in Business Management/Administration or relevant discipline. 

• Minimum 8 years’ experience in office management/administration (architectural/interior design experience is well regarded). 

• Full responsibilities that predominately ensure our practice runs effectively and efficiently. This will include full administration support to all employees.

• Fluency in spoken and written English and Chinese. 

• Outstanding knowledge of Microsoft Office (with knowledge of Adobe Creative Suite favourable).

• Exceptional project management skills with the ability to manage multi-tasks at a timely manner.

• Strong communicator: diplomatic, empathetic and optimistic to work with staff at all levels.

JOB DESCRIPTION: 

HR Management 

•MPF and insurance management 

•Working with the Directors on recruitment

•Co-ordination of all staff events

Finance/Studio Administration 

•Accounting/Bookkeeping  

•Issuing monthly project invoices and paying suppliers’ invoices

•Updating monthly forecasts

•Assist auditor for annual audit report and taxing 

•Project expenses tracking e.g. travels, out-source payment, sampling, printing etc.  

•Payroll

•Answering telephone calls and incoming emails in a timely and professional manner

•Organising work and travel visas for staff 

Project Administration 

•Project Invoice issuing, tracking and chasing  

•Manage out-source consultants service agreement and payment  

•Arranging staff business travel and itineraries – including visa application, flight, accommodation and ground transportation bookings

•Project hours/travel tracking

•Supporting the Directors and design team when necessary — including printing, proofreading and binding presentations and tender documents

Housekeeping 

•Maintain policy and housekeeping rules 

•Managing and ordering stationery and operation supply 

•Cleaning arrangement and coordination  

If this role excites you, then we’d love to hear from you. Send your CV and a covering letter detailing why you wish to be part of our team. 立即申請  

All applications will be treated in confidence.