Position Overview:

This role will be the first point for everyone who enters, responsible for growing relationships with guests, job candidates as well as internal and external clients; be an integral part of the team, responsible for making everyone feel welcome, and be a culture carrier and brand ambassador.

Key Responsibilities:

• Greeting guests, clients and candidates at the front desk by creating a welcoming and accommodating atmosphere. Notifying and finding the appropriate GLG employee to deliver guests in a timely manner.
• Researching guests prior to their arrival in order to create a more personalized experience.
• Coordinating and working closely with building management to streamline guest arrival process. Maintain visitor and guest list.
• Working closely with office operations and facilities team on innovative ideas for the guest experience.
• Be a resource for our guests and staff-strong knowledge of transportation and amenities in the surrounding area.
• Answering of and focusing on guests and staff at the host area and entering the office.
• Answering the GLG main phone line and directing telephone traffic to the appropriate employee in a timely fashion
• Maintaining the conference room calendars to book events and meetings. Supporting on catering ordering / setup. Setting up and managing *** equipment. Assisting meeting participants as required including client meetings / zoom meetings, etc.
• Responsible for full knowledge of meetings to prepare and organize rooms ahead of meetings.
• You will work with various vendors to assist colleagues and clients on many tasks. Outgoing shipments, room conflicts,business cards, etc. all go through you.
• Assisting Office Manager with office supplies, food / beverage ordering, scanning/copying, access card printing, mail distribution, courier services, office equipment and other facilities operations as required. Provide support where necessary to all departments both in the local office and across regions.
• Organizing and maintaining professional and clean environment for all public work areas; pantries and printer stations. Assisting Office Manager and liaising with Building Management on office facilities maintenance.
• Supporting sales department on printing, chopping and delivering the contracts to the client. Issuing, delivering and tracking the fapiao to the client.
  

Required Skills:

• A College degree is required & equivalent of 2-3 years administrative/receptionist experience preferred
• The ability to handle all interactions with a high level of professionalism
• Ability to work well independently and be self-motivated
• Superior written and verbal communication skills
• A demonstrated ability to read and understand people
• Excellent written communication and verbal communication in English and local language
• High energy and an ability to succeed in a fast-paced high demand role
• Ability to multi-task and prioritize
• Superior attention to detail
• Strong initiative and proactivity
• Ability to interact with all levels of the firm’s employees, executives and clients
• Roll up your sleeves and get the job done attitude
• Self-starting capabilities and ambition to move forward and up
• Ability to pivot quickly and effectively

We seek bright, positive and flexible people who also:

• Act with the highest integrity and professionalism in all their endeavors
• Think creatively and focus on opportunities for growth
• Exhibit constant attention to detail
• Express a strong desire to work in a team
• Demonstrate the ability and initiative to handle increasing responsibility over time

上班地址：黄陂南路838号中海国际中心A座805-808单元