The Talent Acquisition function at State Street is the internal function dedicated to identifying and managing the optimum sourcing channels for Talent across the State Street organization. We partner closely with the Talent Development function, and together we make up the Global Talent Management group.

Main responsibilities included:

• Providing recruiting administration and coordination in support of a group of in house recruiters
• Updating and maintaining required candidate and applicant tracking administration
• Organizes and coordinates events and interviews and prepares presentations as needed
• Coordinates effective and timely flow of critical information to all relevant parties and follows up on administrative details within or across divisions.
• Handles confidential and sensitive information that pertains to division operations, strategies and client issues and, in some cases, corporate-wide matters
• Participates in the on-boarding process for new hires at all levels within the organization
• Prepares and distributes standard and ad hoc reports within specified guidelines

- Conducts related research; performs analyses and summarizes data to facilitate interpretation or to highlight key aspects/trends - Develop and maintain good working relationships with internal and external customers

• Produce employment contracts and manage accurately return of offer documentation creating employee files and maintaining employee checklists with 100% accuracy
• Manage administration linked to pre employment background checks with 100% accuracy
• Conduct online job board CV database searches as required to support recruiters in proactive sourcing of candidates against positions
• CV Screening of candidate applications against open positions as required supporting the recruiters. Ideally some phone screening of candidates.
• Identifies and makes suggestions for process improvement
• Keep abreast of organizational changes and assesses impact on current needs
• Completes special projects, as required
• Provides back up to other recruitment team members, as needed
  

Qualifications:

• Equivalent work experience in an in-house recruitment, agency recruiting or Human Resources environment
• Strong time management and organizational skills

- Detail-oriented - Strong communication skills with fluent English and Mandarin are essential

• Excellent customer interfacing
• Ability to multi task in a fast paced environment
• Ability to exercise diplomacy and discretion
• Proficiency with MS Office Applications

- Experience with internet and intranet based ATS (applicant tracking) and HRIS systems, preferably ( PeopleSoft) - Knowledge of internet sourcing sites and techniques preferred

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