1. Key Result Areas: Offer administrative support to the project team

Major Activities : ·

• Maintain project specific procedures manuals, project filing systems ·
• Assemble project deliverables and prepare correspondence ·
• Prepare presentations and reports ·
• Prepare expense reports ·
• Keep project data base up to date and file documents on project filing system ·
• Make copies, scans, print-outs, … ·
• Take notes during meetings and distribute Minutes of Meeting ·
• Create and follow up orders in SAP ·
• Compile, review and analyze data

Outcome: Well organized project administration

2. Key Result Areas: Offer logistic and organizational support to project team

Major Activities :

• Schedule meetings, send calendar invitations, organize skype conference calls ·
• Book meeting rooms, order catering for meetings ·
• Arrange site access badges with site security ·
• Order office supplies ·
• Organization of office allocation ·
• Assist team members and visitors with travel arrangements e.g. hotel/flight/transportation ·
• Organize company events and conferences

Outcome: Unburden team members to make sure they can stay focused on the project, which leads to a more efficient preparation and execution of the project.

Level of education & Knowledge:

• Bachelor's degree Management Assistant/Office Assistant
• Relevant experience of 5 years as a Management Assistant/Office Assistant
• Experience working in a project environment
• Strong English written and oral communications skills required
• Strong organizational skills
• Proficiency in Mandarin strongly preferred
• China experience preferred

Technical skills:

• Maintain project specific procedures manuals, project filing systems

• Assemble project deliverables and prepare correspondence

• Prepare presentations and reports

• Prepare expense reports

• Keep project data base up to date and file documents on project filing system

• Make copies, scans, print-outs, …

• Take notes during meetings and distribute Minutes of Meeting

• Create and follow up orders in SAP

• Compile, review and analyze data

• Schedule meetings, send calendar invitations, organize skype conference calls
• Book meeting rooms, order catering for meetings
• Arrange site access badges with site security
• Order office supplies
• Organization of office allocation
• Assist team members and visitors with travel arrangements e.g. hotel/flight/transportation
• Organize company events and conferences

Competencies, Behavioral skills:

• Position requires strong organizational skills
• Analytical and mathematical mind, capable of evaluating and solving various problems
• Strong communication skills (upward, lateral, and downward in INEOS organizations)
• Self-motivated with ability to work in multicultural environment

上班地址：石化经济技术开发区镇海区明海北路2388号