PA & Business Support Manager

• Personal Assistant to Regional Director, responsible for the calendar, business trip arrangement, meeting coordinating as well as documentation assistance, and other personal matters if necessary.
  

• Office and HR Administrator

• Be familiar with all staff based on each project sites, responsible for administrative coordination, including stationary ordering, letter and courier acceptance and distribution; employee benefits distribution (Staff’s Birthday Gift; Luna New Year, Women’s Day, Children’s Day, Mid Autumn’s Day, etc.)

• Travel arrangement including air ticket and hotel for PDs and IMS.

• Insure travel approval procedure; prepare/produce travel requisition form with proper approval to admin department every month.

• Responsible for orientation of timesheet, expense claim guidelines, travel policy for new staff.

• Arrange and coordinate on-boarding trip for new staff to project sites.

• Collect and submit medical insurance claim documents for all staff based on project sites.

• Accounting Support

• Collect expense claim submissions and conduct approval procedures, make necessary communication between approvers and claimants.

• Tax invoice delivery, registration, and necessary communication with client.

• Arrange and track the payment to vendor and contractor.

• Prepare and translate necessary supporting documents for oversea payment.

• Provide guidance and training to staff and project managers for the timesheet system, and help to solve some urgency.

• BD Support & Contract Administrator

• Help with some proposal and bid materials collection / formatting / signing and chopping process, especially for IMS.

• Manage contract, PO, NDA etc. properly, coordinate the review process with in-house lawyer, processing and filing especially for IMS.

• IT Support

• Coordinate local IT team to solve the problem for colleagues.

• Arrange user account, email address for new staff.

• Smooth the procedure for staff to apply for software licenses and replace laptop.

• Organize special events including annual dinner (corporate with Admin Dept) , festival celebration and other function.

• Organize packing / moving of F+G public documentation and the staff out of office.

上班地址：南京西路388号仙乐斯广场