Key Responsibilities

? Perform diversified administrative responsibilities for the senior executive, which includes calendar management, meeting arrangements, travel arrangements and expense reimbursement etc.;

? Support global visitors on logistics;

? Support internal and external meetings, incl. preparation of agenda, material and documentation etc.;

? Perform super user assigned as required (Ariba, 1-supply, Time Reporting and Request Navigator etc.)

? Implement record maintenance and archiving e.g. o-chart, SharePoint, distribution list and hand-over list etc.;

? Support office supply, e.g. stationery and business card ordering etc.;

? Support the functions to implement administration policies;

? All other duties as assigned by function head and line manager.

Education

Bachelor degree or above

Experience & knowledge

? At least 2 years’ relevant secretary/admin experience, preferable for the working experience with MNC

? Good command of oral and written English

? Good MS (outlook, Excel, Word, PPT) skills

Core competencies

? Organized and detail oriented

? Ability to work proactively with problem solving mindset

? Effective and appropriate communication

? Ability to handle confidential information

? Good time management, ability to meet deadlines and stakeholder’s requirements

? Good knowledge of office policies and procedures, ability to clearly and accurately explain policies and procedures

? Working cooperatively and productively with team members to achieve results

? Responsibleness and integrity

Working location is 3 days at J&J Office(漕河泾) & 2 days at Lab (张江).

上班地址：浦东新区金科路长泰广场