• Receptionist:

Manage the main switchboard, screens/answers all incoming phone calls, answers questions professionally, provides information as required and passes phone calls to required extensions providing the person with proper information

Greet visitors and direct them to appropriate staff

Manage the office facilities, such as fax machine, photocopier, scanner

Liaise with express companies, office building management etc.

Assist the Office Manager in the Head Office in administrative and operational matters at the local level

Manage inventory of office supplies / ensures sufficient stock

Update office Calendar at national and BJ local level

Manage the booking of meeting rooms in BJ chapter

Make travel arrangement

Manage name cards printing

Assist in basic translation

Attendance Management

Assist other departments’ work upon requests

Other Office Administrative related issues

• General Manager Assistant:

Support General Manager’s daily work, including calendar, contacts, travel, reimbursement and paper work, etc.

Assist the General Manager, Office Manager and HR Manager to manage the staff engagement activities, i.e. Friday happy hour, monthly team lunch/dinner, team building,staff club, family day party, etc.

Assist GM to manage the Beijing Chapter annual work plan and track the progress of thework tasks among all the departments/functions


Desired skills & experience

University degree

Minimal 2 years experience of administrative tasks, the experience as the executive assistant is a plus

Native mandarin with excellent command of spoken and written English

Organizational, communication, social and presentation skills

Attention to details

Computer literacy, including Outlook, Word, Excel and Internet Explore

Flexible and proactive attitude.


How to apply

Applications should be submitted including CV, photo and personal assessment questionnaire (PAQ) stating clearly ;Application for Receptionist and GM Assistant.


Personality Assessment Questions: (min words stated, no maximum)

1. What do you know about the work of the European Union Chamber of Commerce in China (EUCCC) and of Chamber of Commerce organizations in general? (min. 50 words)

2. What particular experience or skills do you have that would make you successful in this position? (min. 50 words)

3. Describe the most difficult work problem you once had and how you solved it. (min.50words)