Position Title: Secretary

Division: Middle School

Supervisor: Principal

Position Summary: To daily support to principals/teachers/students as well as the counselors in the execution of their duties as related to Middle school services through secretarial and clerical assistance.

Requirements:

Education

• Bachelor degree majored in English, Administration or related, CET- 4
• Shanghai Hu Kou Permit

Experience
[Required]

• 2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
• 2 years experience in English/Mandarin/English translation-oral and written
• 2 years minimum experience in office administration

Skills
[Required]

• Guided by ethical principles and character
• A/V and basic technology skills
• Fluency in Chinese and English; strong communication skills in both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Effective communicator
• Self motivated with attention to detail
• Dress professionally

[Desired]

• Outgoing, not shy
• Flexible and trainable
• Patient with a positive outlook
• Speaks Shanghainese dialect
• Knowledge of Chinese protocol, familiar with Shanghai and surrounding community
• Familiar with MAC computer
• Likes children

Key Areas of Responsibility

1. Perform duties, as requested by the principal and assistant principal, including but not limited to:

• Typing, filing, copying and/or routing of correspondence

• Scheduling appointments and parent meetings as needed

• Answering the telephone, screening calls, and delivering messages as needed

• Providing translation as needed.

• Participating various meetings when needed.

• Inputting and printing student schedules.

  2. Assist with admissions related and school leaving procedures and records, i.e. forms, appointments, requesting records/recommendation letters, etc.

  3. Assist with principal/assistant principal to issue report cards.

  4. Keep records of Faculty/Staff attendance.

  5. Assist with substitute teacher arrangements.

  6. Coordinate purchasing needs in conjunction with purchasing including daily orders and annual oversea & local orders.

  7. Develop and maintain a strong working knowledge of Aspen, our school data system.

  8. Support standard tests (MAP, WRAP) including distributing/collecting test material, printing result and providing reports.

  9. Assist principal with teacher goal setting and, annual feedback and evaluation/observation process.

  10. Carry out all other assignments, as assigned by the principal.

  11. Support with Middle School Inspiration.

上班地址：金桥明月路999号